As a result of a staffing shortage, we had to make some temporary event-related service adjustments in what we can accommodate. These adjustments will affect room setups, equipment availability, and operating hours that will apply until SCES is able to hire and train a new team.
UCI Eventive is a venue request system for spaces booked by SCES. Faculty and staff from any UC department can submit and track event requests on behalf of their department for Ring Mall food sales or information tables, meetings in the Student Center, and special events through the online request system.
Student Center & Event Services assists with booking the Student Center, Aldrich Park, plazas, Ring Mall, Mesa Field, Pelennor Field, and classrooms and lecture halls for events.
To book an in-person event through Student Center & Event Services, please log in to UCI Eventive and submit a new event request. SCES will review your request and contact you to further discuss your options.
Student Center & Event Services is stepping up to provide the best platform available for bringing the UCI community together. New products and online activities are provided as a service to our community members in support of shared social, recreational, educational and cultural pursuits.
UCI is stronger together—get involved. The free downloads, calendar of events, opportunity drawings, and other activities on this page are interactive ways to stay connected.
The following criteria will be applied to events scheduled in the UCI Student Center Conference Center and outdoor venues booked by Student Center & Event Services (SCES). This criteria places emphasis on events hosted by UCI students while providing programming opportunities to University of California departments and external individuals or organizations.
All requests for use of the UCI Student Center Conference Center and outdoor venues will be considered on a first-come, first-served basis within the priority guidelines.
Booking Release Window by Event Type
Campuswide Events and Student-Focused Events
If a solely UC Department sponsored event meets the following criteria (as determined by the Student Center & Event Services Director), then the event can be booked 18 months in advance:
the potential to impact the entire University community (e.g., commencement, admissions events, convocation, orientation events, dean’s welcomes) and/or
is part of a department’s mission and is for UCI students (e.g., a career fair sponsored by a department),
then the event can be booked as much as 18 months in advance.
All Other Department Sponsored Events
All other department sponsored events can be booked 12 months in advance. Examples of such events include:
Lectures open to the community
Ring Mall tabling
General Assignment Classrooms
General Assignment Classrooms and lecture halls are only available for meeting and events after the course-coded class schedule has been finalized for a given quarter. SCES must be given permission by UCI University Registrar first in order to reserve General Assignment Classrooms and lecture halls. View more information about calendar activity at the UCI Academic Calendar.
Estimated Booking Availability
Monday – Friday After 5:00 p.m. Excluding Finals Week
Week 1 of each quarter
Monday – Friday Before 5:00 p.m. Excluding Finals Week
If an event request or event information is received with insufficient processing time, Student Center & Event Services (SCES) will advise and assist the client in identifying viable alternative event dates. For example, an event with additional approvals or that requires resources from other UCI departments or event service providers will require additional processing time. A request that does not allow for the necessary processing time will necessitate the selection of a date further out that accounts for the time to obtain approvals and secure partner resources.
Unfortunately, event requests made with less than the lead time indicated below will generally need to be booked for a later date. University holidays and building closures could increase the required lead time. Late booking fees may apply in some cases.
Please refer to the guide below for minimum lead times by event types and descriptions. For questions regarding lead time requirements, please contact the SCES Administrative Office at 949.824.5252.
Indicated lead times are calendar days, excluding university holidays and building closures. Lead times are listed as the minimum—more processing time may be required depending on size or scope.
Meeting in the Student Center or General Assignment Classroom or Lecture Hall
A meeting is typically defined as a discussion amongst organization or department members only—does not include medical activities, physical activities, or performances.
SCES Definition of a Meeting
Student Center & Event Services defines a meeting as a gathering of your organization’s members to discuss official business. This includes committee and executive board meetings, internal workshops, and meetings for members only (that may include an outside speaker invited to enhance business discussions). Activities that involve non-members, speakers or performers, specialized setups, or multiple days and rooms are considered to be special events, not meetings.
Information Table (with paper materials, table, chairs, canopy only)
Fundraiser Table (e.g., event ticket sales, sale of goods, donation requests—ask an event planner for details)