UCI Eventive is a venue request system for spaces booked by SCES. Faculty and staff from any UC department can submit and track event requests on behalf of their department for Ring Mall food sales or information tables, meetings in the Student Center, and special events through the online request system.
UC Departments can host their own Zoom webinars and events. Student Center & Event Services can work with you to set up a Zoom webinar with up to 1,000 participants.
Student Center & Event Services assists with booking the Student Center, Aldrich Park, plazas, Ring Mall, Mesa Field, Pelennor Field, and classrooms and lecture halls for events.
To book an in-person event through Student Center & Event Services, please log in to UCI Eventive and submit a new event request. SCES will review your request and contact you to further discuss your options.
UC Departments can host their own Zoom webinars and events. Student Center & Event Services can work with you to set up a Zoom webinar with up to 1,000 participants based on availability.
To book a Zoom Webinar event through Student Center & Event Services, please submit a request on UCI Eventive. SCES will review your request and contact you to further discuss your options.
Student Center & Event Services is stepping up to provide the best platform available for bringing the UCI community together. New products and online activities are provided as a service to our community members in support of shared social, recreational, educational and cultural pursuits.
UCI is stronger together—get involved. The free downloads, calendar of events, opportunity drawings, and other activities on this page are interactive ways to stay connected.
The following criteria will be applied to events scheduled in the UCI Student Center Conference Center and outdoor venues booked by Student Center & Event Services (SCES). This criteria places emphasis on events hosted by UCI students while providing programming opportunities to University of California departments and external individuals or organizations.
These priorities are based on recommendations from the Student Center Board of Advisors in combination with related campus policies and procedures.
All requests for use of the UCI Student Center Conference Center and outdoor venues will be considered on a first-come, first-served basis within the priority guidelines.
Campuswide Events and Student-Focused EventsIf a solely UC Department sponsored event meets the following criteria (as determined by the Student Center & Event Services Director), then the event can be booked 18 months in advance:
then the event can be booked as much as 18 months in advance. Welcome Week, Commencement, and SummerSCES must accommodate mandated programs before we can process other event inquiries during these time frames. These mandated events include such programs as SPOP, dean’s welcomes, orientation programs, and commencement awards ceremonies or receptions. |
18
MONTHS
in advance
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All Other Department Sponsored EventsAll other department sponsored events can be booked 12 months in advance. Examples of such events include:
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12
MONTHS
in advance
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General Assignment ClassroomsGeneral Assignment Classrooms and lecture halls are only available for meeting and events after the course-coded class schedule has been finalized for a given quarter. SCES must be given permission by UCI University Registrar first in order to reserve General Assignment Classrooms and lecture halls. View more information about calendar activity at the UCI Academic Calendar.
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Event lead times vary based on the size and scope of an event; some events fall under the UCI Major Events Policy 900-15.
If an event request or event information is received with insufficient processing time, Student Center & Event Services (SCES) will advise and assist the client in identifying viable alternative event dates. For example, an event with additional approvals or that requires resources from other UCI departments or event service providers will require additional processing time. A request that does not allow for the necessary processing time will necessitate the selection of a date further out that accounts for the time to obtain approvals and secure partner resources.
Unfortunately, event requests made with less than the lead time indicated below will generally need to be booked for a later date. University holidays and building closures could increase the required lead time. Late booking fees may apply in some cases.
Please refer to the guide below for minimum lead times by event types and descriptions. For questions regarding lead time requirements, please contact the SCES Administrative Office at 949.824.5252.
Indicated lead times are calendar days, excluding university holidays and building closures. Lead times are listed as the minimum—more processing time may be required depending on size or scope.
Meeting in the Student Center or General Assignment Classroom or Lecture HallA meeting is typically defined as a discussion amongst organization or department members only—does not include medical activities, physical activities, or performances. |
At least
12
DAYS
|
|
Information Table (with paper materials, table, chairs, canopy only)Fundraiser Table (e.g., event ticket sales or donation requests—ask an event planner for details)Food Sale (with no food permit required—see Temporary Food Permit Application Process for guidance) |
At least
12
DAYS
|
|
Dry Goods Sale (non-food items)Food Sale (with food permit required—see Temporary Food Permit Application Process for guidance) |
At least
21
DAYS
|
|
Special Events |
At least
30
DAYS
|
Typically
90
DAYS
|
Filming or Photography |
At least
30
DAYS
|
|
Summer Residential Conferences |
At least
60
DAYS
|
|
Major Events |
At least
60
DAYS
|
|
The minimum event lead times listed increase when the event contains elements including but not limited to:
A311 Student Center · Irvine, CA 92697-2050
Phone: 949.824.5252 · Email: reserver@uci.edu
