Policies and Guidelines
Policies and Guidelines
Please be advised of the policies and guidelines that event hosts and guests are expected to be aware of.
Some policies and permits may require additional lead time for processing. For events requiring equipment rentals or food, see the guidelines outlined in Policy Generally Prohibiting Contracting for Services (Regents Policy 5402). For events requiring a food permit, refer to the Temporary Food Permit Application Process.
Notable Policies
Policy Generally Prohibiting Contracting for Services
Regents Policy 5402
Describes a general prohibition on contracting out for services and functions that can be performed by University staff.
Temporary Food Permit Application Process
A Temporary Food Permit is required for public events on UCI property where food is sold or given away.
| Policy | Description | Type |
|---|---|---|
| Access Regulations for Employee Organizations Sec. 900-14 |
These regulations provide reasonable access to University employees by employee organizations while ensuring that employee organization activities do not disrupt daily work activities, teaching, and research. | UCI |
| Alcoholic Beverage Policy Sec. 900-13 |
Policy on the sale, service, and consumption of alcoholic beverages at University events both on and off campus. | UCI |
| Banner Policy Sec. 900-32 |
Guidelines for the design and placement of banners on the UC Irvine Campus. | UCI |
| Campus Property Reservation Guidelines Sec. 900-11 |
Guidelines for scheduling campus property reservations through Student Center & Event Services and associated use fees. | Student Center |
| Commercial and Off-Campus Vendor Access Policy Sec. 900-16 |
Policy for access to University properties by off-campus vendors and commercial entities in regard to campus events. | UCI |
| Conduct of Non-Affiliates | Guidelines and regulations on the conduct of non-affiliates (persons who are not students, officers, or employees of the University of California) in the buildings and on the grounds of the University of California. | UC Wide |
| Policy on Credit and Debit Card Acceptance and Security Sec. 704-14 |
The University is obligated to comply with various laws, regulations, guidelines, and policies to safeguard sensitive financial information, including credit and debit card data of its customers. This policy applies to all credit card processing at UCI. | UCI |
| Dean of Students Conduct Policy | Various policies applying to Campus activities, organizations, and students. | UCI |
| Environmental Health and Safety Policy Sec. 903-10 |
Environmental Health & Safety (EH&S) ensures that UCI complies with applicable health, safety and environmental laws, regulations and requirements; and, that activities are conducted in a manner that protects students, faculty, staff, visitors, the public, property, and the environment. | UCI |
| Environmental Health & Safety Fire Safety | This section outlines the policy and procedures related to the Special Events Program that is administered through the Environmental Health & Safety (EH&S) Department. | UCI |
| Environmental Health & Safety Temporary Food Permit Application Process | A Temporary Food Permit is required for public events on UCI property where food is sold or given away. UCI requires permits to ensure the safety of our campus community and to track food that was cooked or served in the event of reported foodborne illness. The California Retail Food Code (CalCode) dictates the requirements for the operation of a temporary food facility. | UCI |
| Filming and Photography Policy Sec. 900-30 |
This policy clarifies the circumstances under which filming and photography are allowed on the UC Irvine campus and its properties. | UCI |
| Filming and Photography Guidelines Sec. 900-31 |
Guidelines for filming and photography on the UC Irvine campus, including special requirements and planning with Student Center & Event Services. | Student Center |
| Fireworks Policy Sec. 903-23 |
UCI Policy regarding individual and licensed professional firework displays on campus. | UCI |
| Flag Display Policy Sec. 900-17 |
Guidelines on Display of Flags on the UC Irvine Campus. | UCI |
| Food Service Guidelines Sec. 500 |
Guidelines for serving food on campus, including UCI-approved catering providers. | UCI |
| Free Speech and Academic Freedom | Frequently asked questions about free speech, what forms of free speech are protected, and how it relates to the safety of our students and faculty. | UCI |
| Guidelines for Performance Agreements Sec. 712-12 |
Performance agreements are used to engage the services of performers for concerts, lectures, and various theatrical and musical productions. The University of California Performance Agreement should be used for all categories of performances. | UCI |
| Insurance Requirements BFB-BUS-63 |
Minimum requirements for vendors performing work on University property. The University of California does not need to be a certificate holder/additional insured on a workers comp policy, but University policy does require these elements for Commercial Liability and for commercial auto insurance. See section 3.D.2 for details on additional insured requirements | UC Wide |
| Non-Research Animal Policy Sec. 905-40 |
Non-research animals are restricted on campus to minimize health risks and fears of members of the campus community, and to provide a safe work, learning, research, and patient care environment. | UCI |
| Parking Permit and Adjudication Guidelines Sec. 904-11 |
Guidelines for vehicle permits, fines, and other parking protocols. | UCI |
| Parking, Transportation, and Traffic Regulation Policy Sec. 904 |
UCI Policy on vehicle regulation, parking, and enforcement. | UCI |
| Policy Generally Prohibiting Contracting for Services Regents Policy 5402 |
Describes a general prohibition on contracting out for services and functions that can be performed by University staff. | UC Wide |
| Posting Guidelines Sec. 900-12 |
Printed material referring to an event, activity, or service that is not conducted for private business or personal gain may be posted in designated locations at the Student Center. | Student Center |
| Registered Campus Organization Event Terms and Conditions | The authorized signer of a Registered Campus Organization must agree to these terms and conditions when booking an event at SCES. | Student Center |
| Smoke and Tobacco Free Policy Sec. 903-14 |
These Policy and Procedures set forth the responsibilities of the members of the UCI community for establishing and maintaining a Smoke and Tobacco-Free environment. They apply to all students, staff, faculty, contractors, volunteers, and visitors. | UCI |
| Sustainable Practices | This policy establishes goals in nine areas of sustainable practices: green building, clean energy, transportation, climate protection, sustainable operations, waste reduction and recycling, sustainable procurement, sustainable foodservice, sustainable water systems. | UC Wide |
| Sustainable Purchasing Guidelines | Guidance for the acquisition of recycled content products, environmentally preferable products and services, bio-based products, energy- and water-efficient products, alternate fuel vehicles, products using renewable energy, and alternatives to hazardous or toxic chemicals. | UCI |
| UCI Major Events Policy Sec. 900-15 |
This policy applies to Major Events sponsored by Non-University Users anywhere at UCI, and is intended to facilitate free speech and expression and to ensure safe and successful events. | UCI |
| Use and Scheduling of UC Irvine Properties Sec. 900-10 |
This policy ensures that University interior and exterior spaces are used efficiently and responsibly, and in ways consistent with the priorities of the University. | UCI |
| Use of Sound Sec. 900-10.D.3 |
Guidelines and restrictions for the appropriate level of sound of an event so as to not interfere with normal University activities. | UCI |
| Use of University Trademarks Policy Sec. 700-20 |
This policy defines the permitted uses, as well as restrictions on the uses, of the University of California name and seals and the UCI names, seal and trademarks. | UCI |
| Use of Videotapes Policy Sec. 802-11 |
Showing of videotapes or discs in a semi-public environment may be subject to copyright law and must follow University policy. | UCI |
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