Zoom Event Inquiry & Planner Meeting for UC Departments

Events Plan an Event Plan an Event: UC Departments Zoom Event Inquiry & Planner Meeting for UC Departments

Thank you for your interest in using Student Center & Event Services (SCES) to host your upcoming Zoom Webinar.

This form will gather the information necessary for SCES to evaluate whether resources are available for this online event. If resources are available, you will be contacted about next steps. The planner will walk you through the event planning process and provide you with key information.

This form should be completed by a full-time UC employee authorized to sign agreements and commit funds via KFS/interdepartmental recharge.

NOTE: Event lead times will vary based on the size and scope of an event.

Contact Information

What is your department's (or event client/sponsor's) name? *

Name *

First

Last

Email *

Phone *

Enter the full name of the person who will sign the contract (if not you)

Co-Sponsor Names

Co-sponsorship is defined as events that meet one or more of the following criteria:

More than one organization is involved in the planning process–which includes verbal and written instructions–and modifications to existing event contracts and/or
Funding for the event comes from organizations or individuals other than the primary sponsor and/or
Publicity of the event indicates sponsorship involvement including more than the primary sponsor or multiple sponsors.

Are there any organizations involved in planning, marketing, and/or paying for the event? *

Basic Webinar Information

Webinar Name *

Preferred Event Dates (MM/DD/YYYY) *

Alternate Event Dates (MM/DD/YYYY)

Event Start Time *

Event Duration *

Number of Expected Attendees *

Billing

All event related charges will be billed to you via KFS or Interdepartmental recharge. Please provide the KFS or interdepartmental recharge number.

KFS or Interdepartmental Recharge Number *

Note: Requests to bill more than one account are considered on a case-by-case basis. When such requests can be accommodated, an administrative fee of $50 per additional payment account is applied to the event bill.

Additional Event Information

Is your event open to the public? *

Do you plan to share any copyrighted material with attendees in relation to this webinar? *

Do you have any other requests or components to this event that have not already been covered with the previous questions? If so, please specify.

Please select the most appropriate answer to the following statement:   I certify that we will not use the space for prohibited political purposes under I.R.C. Section 501(c)(3), i.e., participating or intervening in (including publishing or distributing statements) any political campaign on behalf or in opposition to any candidate for public office, or advocating for or against measures that have qualified for the ballot. *

We will be doing prohibited activities.
We will not be doing prohibited activities.

Read legal guidelines for UC participation in ballot campaigns for additional information, including outcomes of conducting prohibited activities.

I confirm that all information provided herein is accurate and that my organization and I will conduct the event in accordance with University policies and procedures. *

The information I have provided is accurate and I agree to comply with all applicable University policies.

View the University policies and procedures.

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Zoom Event Inquiry & Planner Meeting for UC Departments

Zoom Event Inquiry & Planner Meeting for UC Departments

Contact Information

Co-Sponsor Names

Basic Webinar Information

Billing

Additional Event Information

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