Student Center and Event Services

Insurance Coverage Information for Events

Insurance Coverage Information for Events

Home Events Insurance Coverage Information for Events

Depending on your event activities and sponsoring organization(s), certificates of insurance may be required for your event.

A certificate of insurance provides proof that an event client, temporary vendor, exhibitor or event service provider has purchased an insurance policy and that The Regents of the University of California have certain rights under that policy. The Certificate of Insurance (COI) verifies that the indemnification and UCI insurance requirements outlined in SCES’ Confirmation Estimate Terms & Conditions have been met.

Events With Minors

Most programs (in-person and virtual) with minors in attendance will also be required to provide sexual molestation and abuse insurance.

Third-Party Entities

All vendors approved to sell on campus, event service providers, exhibitors, performers, and groups or persons conducting tasks at the event not affiliated with the University, regardless of the event sponsor, are required to provide insurance (even if the services are provided to Client free of cost). Examples include but are not limited to florists, DJs, photographers, videographers, equipment rentals, balloon vendors, transportation companies, supervision of minors, etc. Exhibitors bringing more than just informational flyers and materials may be required to provide insurance in accordance with campus vendor policies. Please note that additional types (e.g., professional liability insurance) and higher amounts of insurance coverage (e.g., $2 million per occurrence, $3 million aggregate for the minimum commercial liability policy coverage for a commercial film shoot) may be required for higher risk activities. This insurance should be obtained by the event client(s) and provided to SCES at least fifteen (15) days prior to the event start date.

Minimum UC Insurance Coverage Requirements

The University requires a minimum of $1,000,000.00 per occurrence and $2,000,000.00 aggregate for commercial general liability and property damage covering activities for general use of University properties. The University shall be furnished with a Certificate of Insurance naming The Regents of the University of California as 1) an additional insured and 2) a certificate holder. Additional insurance coverage or documentation may be required by the University based on the scope of the sponsor vendor’s activities. See UCOP Insurance Information and UCOP Minimum Insurance Requirements for additional details. The insurance must be valid for the duration of the client’s and their service providers’ load-in, event date(s), and load-out.

Certificate Holder Information:

The Regents of the University of California
Attn: Student Center & Event Services
UCI Student Center & Event Services
A311 Student Center
Irvine, CA 92697-2050
949.824.5252
reserver@uci.edu

In Summary

An event might be required to provide insurance from multiple parties. For example:

  • Client
  • Exhibitors
  • Temporary vendors
  • Event service providers
  • Equipment rental companies
  • Performers

An entity participating in an event might be required to provide different types of insurance coverage with different levels of coverage, including but not limited to:

  • Commercial / General
  • Automobile
  • Sexual molestation and abuse coverage
  • Professional liability

Supplementary Information

See a sample of a properly completed Certificate of Insurance.

 Sample Certificate of Liability Insurance

The insurance is furnished from your own insurance carrier or Registered Campus Organizations may get one from CampusConnexions.

Customer Care

We are here to help answer your event planning questions.

Call Us

949.824.5252

Monday – Friday 8:00 a.m. – 5:00 p.m.

Email Us

reserver@uci.edu


A311 Student Center · Irvine, CA 92697-2050
Phone: 949.824.5252 · Email: reserver@uci.edu